The Conference Call for Presentations Deadline: XX/XX/XX
44th Annual NAAEE Conference
Building a Stronger and More Inclusive Movement
October 15–18, 2014
This is the Call for the NAAEE Conference. Click here for the Call for Research Symposium presentations.
- Conference Strands
- Session Formats
- Audio-Visual Equipment
- Preparing Successful Proposals
- How to Submit a Proposal
- Important Notes
Presentation proposals must be submitted under one of the six thematic strands that characterize this year’s conference. Each strand explores a different aspect of the environmental education profession.
Click on the strand titles below to read a full description, intended focus, and guiding questions to be explored. Reviewers will use these detailed descriptions as criteria to evaluate presentation proposals and ensure they support the conference themes.
The strands for 2015 are:
Strand #1: Description
Please read the following session format descriptions carefully and select the most appropriate format for your proposed session. The approximate number of sessions of each format type that will be selected per strand is indicated in parentheses.
We are listening to your feedback! To help ensure higher attendance at individual sessions, we will be offering fewer simultaneous sessions at this year’s conference. While this means there may be fewer opportunities to present longer sessions, we have made other formats more substantive. We continue to make every effort to include as many people as possible on the conference program.
Bright Spots and Great Ideas
(12 minutes) *New session type! Bright spots and great ideas are succinct talks that celebrate specific triumphs and showcase things that work! Each presenter will have 12 minutes to highlight research findings, family programs, school programs, community partnerships, conservation achievements, expanded audiences, civic engagement, and more. Five great ideas, related by strand, will be presented back-to-back during a 90-minute session, followed by a unifying discussion. A/V equipment is provided. (10 per strand)
(90 minutes) Hands-on sessions provide participants with an opportunity to engage in teaching activities and interactive discussions about a particular topic. Hands-on sessions specifically geared to K–12 classroom teachers will be highlighted on Friday and Saturday. A/V equipment is provided. (3 or 4 per strand)
(40 minutes) Posters are 4-foot x 4-foot two-dimensional printed presentations illustrating research studies, programs, or other work. Posters are fixed to portable bulletin boards for participants to review at leisure throughout the conference. In addition, the conference program will include a scheduled session time for each poster presenter to staff his/her poster and interact with attendees. No A/V equipment or electricity is available. Small tables will be available to accommodate samples and interactive materials during scheduled poster presentations. (15–20 per strand)
(40 minutes) Roundtable discussions emphasize spirited discussion between the presenter(s) and session attendees. Presenters briefly introduce the baseline idea or question they wish to explore, and then open the discussion for input and exchange of ideas. Examples and interactive materials are welcome. Roundtable discussions will be held throughout the conference and there will be a total of seven or eight tables in the same room. No A/V equipment or electricity is available. (15 per strand)
(90 minutes) Symposia are panel discussions presenting different perspectives on a topic or question related to one of the focus points for each strand. Panels must include a moderator and a minimum of three panelists representing different organizations, ideas, and experiences. To enhance the richness of discussion, criteria for selecting symposia include the diversity of presenters and viewpoints. A/V equipment is provided. (1 or 2 per strand)
(40 minutes) Traditional presentations focus on a single topic or program, typically including a talk or media presentation followed by a short discussion. A/V equipment is provided. (12 to 15 per strand)
(Full day or half day) Workshops are in-depth sessions that actively develop specific professional competencies and have widespread potential for implementation. All workshops are scheduled on Wednesday, October 8, 2014, prior to the start of the formal conference. They can be full day (7 hours) or half day (3½ hours, morning or afternoon) in length. While most workshops are held at the Ottawa Convention Center, NAAEE will consider a small number of offsite workshops where visiting resources specific to the Ottawa area is essential to the educational value of the workshop. All workshops are supported solely by participant fees and are subject to cancellation due to insufficient enrollment. (1 per strand)
Rooms for all presentations except roundtable discussions and poster sessions are equipped with a PC laptop (with Office Suite loaded), LCD projector, and screen. NAAEE strongly recommends that presenters bring PowerPoint and other audio-visual materials on portable drives and use the equipment provided.
No audio-visual equipment is available for roundtable discussions and posters, but presenters may use their own battery-powered laptops or tablets.
Rooms for all presentations, including roundtable discussions and poster sessions, have wireless Internet access.
Preparing Successful Proposals
NAAEE is looking for dynamic presentations that celebrate our successes, challenge our thinking, and push the environmental education field forward.
A team of peer reviewers for each strand evaluates and rates all concurrent session proposals. Strand leaders conduct a final review. Reviewers consider the following questions when evaluating proposals; please use these questions as guidelines for writing your session descriptions. Provide enough detail for reviewers to fully understand your plans.
- Does the presentation promote proven practices, push the leading edge of the profession, and demonstrate excellence?
- Does the proposal adequately explain what will occur in the session?
- Will the presentation engage the audience in innovative thinking about new or proven ideas and approaches?
- How well does this proposal deliver positive, solution-oriented outcomes supported by research and/or program evaluation?
- How well suited is the proposed presentation to the preferred session format?
- How well does this presentation fit the strand description and focus points?
All proposals must be received by 11:59 p.m. on XX/XX/XX. Proposals must be submitted online.
To help maximize the number and diversity of presenters and perspectives, each individual or team of individuals is limited to three proposal submissions. Reviewers will consider your first three completed proposals as determined by time of submission.
How to Submit a Proposal
Proposals must be submitted online. You may find it helpful to download this form and use it to draft your proposal. Then save the form on your computer, and transfer (cut and paste) the information to the online submission system.
You must have an NAAEE account and be logged in on the NAAEE website before you can submit a proposal. Note: All individuals associated with your proposal will also need to have an NAAEE account before you will be able to add them to your online proposal.
Already have an NAAEE account? Login >>
Need an NAAEE account? Create a new account >>
Not sure or need help with login? Email email@example.com or call 202-419-0412. Creating multiple accounts in the system can cause submission problems, so please don't hesitate to contact us for help. We’re happy to assist!
After login, click on the "Submit/Edit Proposals" link to connect to the conference proposal management system.
Select “conference” and follow the directions for online submission. Click on the “Accept and Continue” button on each page until you reach the final confirmation page.
When your proposal is successfully submitted, you will receive a confirmation message at the email address in your NAAEE profile.
- You can edit any of the information in your proposal until the March 31 submission deadline. Just (1) login to your NAAEE.net account and (2) click on 'Submit/Edit Proposals' link.
All presenters and co-presenters are required to register and pay published conference fees. As NAAEE is dependent on registration fees to cover conference expenses and there are typically about 500 presenters on the program, we cannot afford give waivers or discounts to presenters.
Fees are not yet finalized, but the early bird, full conference registration for current NAAEE members is expected to be about $430 for a professional and $280 for a student. Nonmember and daily rates will also be offered. Nonmember rates include a one-year NAAEE membership. There is a separate registration fee for the Research Symposium.
All presenters must confirm their conference participation by registering for the conference by the XX/XX/XX presenter deadline.
If your proposal is accepted, you will have an additional opportunity to finalize session information after you receive your acceptance notice.
If you have questions about the submission or review system, please contact NAAEE at firstname.lastname@example.org. For information specific to your strand, please contact the strand leader listed below.